THE LEXINGTON HILLS HOMEOWNERS ASSOCIATION
Name and Location
The name of the entity is THE LEXINGTON HILLS HOMEOWNERS ASSOCIATION, hereinafter referred to as the "Association." The
principal office of the Association shall be located at 1624 East 72nd Street, Tacoma, WA 98404, but meet- ings of Members
and directors may be held at such places within the State of Washing- ton, County of Pierce, as may be designated by the Board
The terms used in these Bylaws shall have the same meaning as those in the Declaration of Covenants, Conditions and Restrictions
for Lexington Hills recorded on the 19th day of January, 1993, under Pierce County Auditor's File No. 9301190348 (the "Declaration"),
and as that Declaration may be amended from time to time.
Meetings of Members
Section 1. Annual Meetings. The first annual meeting of the Members shall be held at the discretion of
the original directors within one (1) year from the date of the incorporation of the Association. Thereafter, annual meetings
shall be held on the anniversary of such date in each succeeding year or on such date as approved by a majority of the membership
if they decide the annual meeting should be held on another date for each succeeding year. If the day for the annual meeting
of the Members is a legal holiday, the meeting will be held at the same hour on the first day fol- lowing, which is not a
Section 2. Special Meetings. Special meetings of the Members may be called at any time by the President
or by any director, or upon written requests made by at least one-fourth (U) of the Members who are entitled to vote.
Section 3. Notice of Meetings. Written notice of each meeting of the Members shall be given by, or at
the direction of, the Secretary or other person authorized to call the meeting, by mailing a copy of such notice, postage
prepaid, at least fifteen (15) days before such meeting to each Member entitled to vote there at, addressed to the Member's
address last appearing on the books of the Association for the purpose of notice. Such notice shall specify the place, day,
and hour of the meeting, and in the case of a special meeting, the purpose of the meeting.
Section 4. Quorum. The presence at the meeting of Members entitled to cast one-third (1/3) of the votes
shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration, or
these Bylaws. If, however, such quorum shall not be present or represented at any meeting, the Members entitled to vote shall
have power to adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum
as aforesaid shall be present or be represented.
Section 5. Manner of Voting. At all meetings of Members, each Member may vote in person, by mail, or by
Board of Directors; Selection; Term of Office
Section 1. Number. The affairs of this Association shall be managed by a Board of no less than three (3)
directors, and no more than five (5) directors. If the Board of Directors vote to increase the number of directors, then the
Association shall add directors in multiples of two (2) so that the total number of directors is always an uneven number.
Section 2. Term of Office. At the first annual meeting, the Members shall elect at least three (3) directors:
One (1) director shall be elected for a two-year (2) term and the other two (2) directors shall be elected for a one-year
(1) term. At each annual meeting thereafter, the Members shall elect any vacant or expired director's position for a term
of two (2) years. However, the initial directors (as set forth in the Articles of Incorporation) shall have the right to select
all directors until all Lots within Lexington Hills have been sold to a party other than the Declarant. Thereafter, the Members
shall elect the Board of Directors. Upon all Lots having been sold to a party other than Declarant, the initial directors
shall resign, to be succeeded by directors elected by the Members, or appointed by the Board of Directors if prior to an annual
meeting, and the control of the Association shall thereafter pass from Declarant to the Members of the Association.
Section 3. Removal. Any director may be removed from the Board, with or without cause, by a majority vote
of the Members of the Association, except that no initial director may be removed without cause prior to Declarant selling
all Lots (unless some Lots are retained by Declarant and not offered for sale). In the event of death, resignation or removal
of a director, the successor shall be selected by the remaining members of the Board and shall serve for the unexpired term
of the predecessor.
Section 4. Compensation. No director shall receive compensation for any service rendered to the Association.
However, any director may be reimbursed for actual expenses incurred in the performance of duties.
Section 5. Action Taken Without a Meeting. The directors shall have the right to take any action in the
absence of a meeting which they could take at a meeting by obtaining the written approval of all the directors. Approval may
also be given by telephone so long as later written approval is obtained within five (5) working days. Any action so approved
shall have the same effect as though taken at a meeting of the directors.
Nomination and Election of Directors
Section 1. Nomination. Nomination for election to the Board of Directors shall be made by a Nominating
Committee. Nominations may also be made from the floor at the annual meeting. The Nomination Committee shall consist of a
Chairperson, who shall be a member of the Board of Directors, and one (1) or more Members of the Association who shall serve
from the close of such annual meeting until the close of the next annual meeting and such appointment shall be announced at
each annual meeting. The Nomination Committee shall make as many nominations for election to the Board of Directors as it
shall in its discretion determine, but not less than the number of vacancies that are to be filled. Such nominations shall
be made from among the Members.
Section 2. Election. Election to the Board of Directors shall be by secret written ballot. At such election,
the Members may vote in person, by mail, or by proxy in response to each vacancy, as many votes as they are entitled to exercise
under the provisions of the Declaration. The persons receiving the largest number of votes shall be elected. Cumulative voting
is not permitted.
Meetings of Directors
Section 1. Regular Meetings. Regular meetings of the Board of Directors shall be held no less than one
(1) time a year at such place and hour as may be fixed by the Board of Directors, with notice given annually to the Members
of the next year's meetings times.
Section 2. Special Meetings. Special meetings of the Board of Directors shall be held when called by the
President of the Association, or by any two (2) direc- tors, after not less than three (3) days notice to each director.
Section 3. Quorum. A majority of the number of directors shall constitute a quorum for the transaction
of business. Every act or decision done or made by a majority of the directors present at a duly held meeting at which a quorum
is present shall be regarded as the act of the Board.
Powers and Duties of Board of Directors
Section 1. Powers. The Board of Directors shall have power to:
a) Suspend the voting rights of a Member during any period in which such Member shall be in default in
the payment of any assessment levied by the Association, or in material breach of any covenant contained in the Declaration.
b) Exercise for the Association all powers, duties, and authority vested in or delegated to this Association
and not reserved to the membership by other provisions of these Bylaws, the Articles of Incorporation, or the Declaration.
c) Declare the office of a member of the Board of Directors to be vacant in the event such member shall
be absent without approval from three (3) con- secutive regular meetings of the Board of Directors. The successor shall be
appointed pursuant to Article IV, Section 3 of these Bylaws.
d) As necessary to pursue the Association responsibilities, employ an independent contractor, or such
other employees as they deem necessary, and to prescribe their duties.
e) Enforce all covenants, restrictions, and conditions of the Decla- ration. (This power does not in any
way reduce the power of any Member of the Association to enforce such covenant, nor does it require enforcement unless the
Board of Directors deems such enforcement necessary.)
Section 2. Duties. It shall be the duty of the Board of Directors to:
a) keep a complete record of all its acts and corporate affairs and to present a statement thereof to
the Members at the annual meeting of the Members, or at any special meeting when such statement is requested in writing by
one-fourth (1/4) of the Members who are entitled to vote;
b) supervise all officers, agents, and employees of this Association, and see that their duties are properly
c) as more fully provided in the Declaration, to:
(1) adjust the amount of the annual assessment either upward or downward against each Lot at least thirty
(30) days in advance of each annual assessment period, provided that such adjustment, if any, is in conformance with the Declaration;
(2) send written notice of each assessment to every Owner subject thereto at least thirty (30) days in
advance of each annual assessment period;
(3) record a lien if the assessment is not paid within thirty (30) days; and
(4) when deemed necessary, foreclose on all the recorded liens within ten (10) years from the date of
recording the lien;
d) issue, or to cause an appropriate officer to issue, upon demand by any person, a statement signed by
the Treasurer setting forth whether or not any assessment has been paid. A reasonable charge may be made by the Board for
the issuance of such statement. If a statement states an assessment has been paid, such statement shall be conclusive evidence
of such payment;
e) enforce covenants as provided in the Declaration when deemed necessary by a vote of a majority of the
directors. (This power of enforcement is in addition to the powers of the enforcement of any individual Owner.);
f) as provided more fully in the Declaration, procure and maintain liability and hazard insurance;
g) maintain any Common Areas or Road and Utility Easements (unless maintained by others); and,
h) perform any and all other functions that are necessary for maintenance and continuance of the Association.
Officers and Their Duties
Section 1. Enumeration of Offices. The officers of this Association shall be a President, Vice-President,
Secretary, and Treasurer, all of whom shall at all times be members of the Board of Directors, and such other officers as
the Board may, from time to time, by resolution create.
Section 2. Election of Officers. The election of officers shall take place at the first meeting of the
Board of Directors following each annual meeting of the Mem- bers.
Section 3. Term. The officers of this Association shall be elected annually by the Board and each shall
hold office for one (1) year, unless the officer sooner re- signs, or is removed, or otherwise is disqualified to serve.
Section 4. Special Appointments. The Board may elect such other officers as the affairs of the Association
may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Board may,
from time to time, determine.
Section 5. Resignation and Removal. Any officer may be removed from office with or without cause by the
Board. Any officer may resign at any time giving written notice to the Board, the President, or the Secretary. Such resignation
shall take effect on the date of receipt of such notice or at any later time specified in such notice, and unless otherwise
specified in such notice, the acceptance of such resignation shall not be necessary to make it effective.
Section 6. Vacancies. A vacancy in any office may be filled by appoint- ment by the Board. The officer
appointed to such vacancy shall serve for the remain- der of the term of the officer who is replaced.
Section 7. Multiple Offices. The offices of Secretary and Treasurer may be held by the same person. No
person shall simultaneously hold more than one of any of the other offices, except prior to the first annual meeting and except
in the case of spe- cial offices created pursuant to Section 4 of this Article.
Section 8. Duties. The duties of the officers are as follows:
a) President. The President shall preside at all meetings of the Board of Directors; shall see that orders
and resolutions of the Board are carried out; shall sign all written instruments and co-sign all checks and promissory notes
in excess of Fifty Dollars ($50.00).
b) Vice-President. The Vice-President shall act in the place and stead of the President in the event of
absence, inability or refusal to act, and shall exercise and discharge such other duties as may be required by the Board.
c) Secretary. The Secretary shall record the votes and keep the minutes of all meetings and proceedings
of the Board and of the Members; serve notice of meetings of the Board and of the Members; keep appropriate current records
showing the Members of the Association, together with their addresses, and shall perform such other duties as required by
d) Treasurer. The Treasurer shall receive and deposit in appropri- ate bank accounts all monies of the
Association and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory
notes of the Association; keep proper books of account; cause an annual audit of the Association books to be made by a public
accountant whenever required by the board or by one-quarter (1/4) of the voting Members; and prepare an annual budget and
a statement of income and expenditures to be represented to the membership at its regular annual meeting, and deliver a copy
of each to the Members.
The Board of Directors shall appoint such committees as it deems appropriate in carrying out its purpose.
Books and Records
The books, records and papers of the Association shall at all times, during rea- sonable business hours, be subject to
inspection by any member. The Declaration, the Articles of Incorporation, and the Bylaws of the Association shall be available
for in- spection by any Member at the registered office of the Association, where copies may be purchased at reasonable cost.
As more fully provided in the Declaration, each Member is obligated to pay to the Association annual and special assessments
which are secured by a continuing lien upon the property against which the assessment is made. Any assessments which are not
paid when due shall be delinquent. If the assessment is not paid within thirty (30) days after the due date, the assessment
shall bear interest from the date of delinquency at the rate of twelve percent (12%) per annum or the highest rate provided
by law, whichever is lower, and the Association may bring an action at law against the Owner personally obligated to pay the
same and/or foreclose the lien against the property as provided for in the Declaration, and interest, costs, and reasonable
attorneys' fees of any such action shall be added to the amount of such assessment, including those for appeals. No Owner
may waive or otherwise escape liability for the assessments pro- vided for herein by non-use or abandonment of a Lot.
Indemnification of Directors and Officers
Section 1. Right of Indemnification. Each person who was or is made a party to, or is threatened to be
made a party to, or is involved (including, without limi- tation, as a witness) in any actual or threatened action, suit or
proceeding, whether civil, criminal, administrative or investigative, shall be indemnified and held harmless by the Association
if that person is or was a director or officer of the Association. Likewise, a person shall be indemnified if, being or having
been such director or offi- cer, she or he is or was serving at the request of the Association as a director, officer, employee
or agent of another Association or of a partnership, joint venture, trust, or other enterprise, including service with respect
to employee benefit plans. The person shall be indemnified whether the basis of a proceeding is an alleged action in an official
capacity as a director, officer, employee or agent or in any other capacity while service as director, officer, employee or
agent or in any other capacity. The Association shall indemnify and hold harmless to the full extent permitted by applicable
law as then in effect, against all expenses, liability and loss (including, without limitation, attorneys' fees, judgments,
fines, ERISA, excise taxes, or penalties and amounts to be paid in settlement) actually or reasonably incurred or suffered
by such person in connection therewith. Such indemnification shall continue as to a person who has ceased to be a director,
officer, employee, or agent and shall inure to the benefit of that person's heirs, personal representatives, executors, and
administrators. No indemnification shall be provided under this Article to any such person if the Association is prohibited
by the non-exclusive provisions of the Washington Business Corporation Act or other applicable law as is then in effect from
paying such indemnification. The right to indemnification conferred in this section shall be a contract right and shall include
the right to be paid by the Association the expenses incurred in defending any such pro- ceeding in advance of its final disposition;
provided, however, that the payment of such expenses in advance of the final disposition of the proceeding shall be made to
or on behalf of a director or officer only upon delivery to the Association of an undertaking, by or on behalf of such director
or officer, to repay all amounts so advanced if it shall ultimately be determined that such director or officer is not entitled
to be indemnified under this Article or otherwise, which undertaking may be unsecured and may be accepted without reference
to financial ability to make repayment.
Section 2. Effect on Other Rights. The right to indemnification and the payment of expenses incurred in
defending a proceeding in advance of its final disposi- tion conferred in this Article shall not be exclusive of any other
right which any person may have or hereafter acquire under any statute, provision of the Articles of Incorpora- tion, Bylaws,
agreement, vote of Members or disinterested directors or otherwise.
Section 3. Insurance. The Association may maintain insurance, at its ex- pense, to protect itself and
any director, officer, employee or agent of the Association or another association, partnership, joint venture, trust or other
enterprise against any expense, liability or loss, whether or not the Association would have the power to in- demnify such
person against such expense, liability or loss under the Washington Busi- ness Corporation Act. The Association may enter
into contracts with any director or officer of the Association in furtherance of the provisions of this Article and may create
a trust fund, grant a security interest or use other means (including, without limitation, a letter of credit) to ensure the
payment of such amounts as may be necessary to effect indemnification as provided in this Article.
Section 4. Advance Payment. The Association may, by action of its Board of Directors from time to time,
provide indemnification and pay expenses in advance of the final disposition of a proceeding to employees and agents of the
Association with the same scope and effect as the provisions of this Article with respect to the in- demnification and advancement
of expenses of directors and officers of the Association or pursuant to rights granted pursuant to, or provided by, Washington
Business Corpo- ration Act or otherwise.
Section 1. These Bylaws may be amended, at a regular or special meeting of the members, by a vote of a
majority of a quorum of Members present in person, by mail, or by proxy.
Section 2. In the case of any conflict between the Articles of Incorporation and these Bylaws, the Articles
shall control; and in the case of any conflict between the Declaration and these Bylaws, the Declaration shall control.
The fiscal year of the Association shall be a calendar year, unless determined otherwise by the Board of Directors.